NOTICE OF THE ANNuAL GENERAL MEETING OF MEMBERS OF THE ORDRE DES INGÉNIEuRS Du QuÉBEC
noTice is hereby given To all members of The ordre des ingénieurs du Québec ThaT The 2015 annual general meeTing will Take place Thursday, june 11, 2015 aT 5:30 p.m., aT palais des congrès de monTréal 1001, place jean-paul-riopelle, monTréal (Québec) h2Z 2b3, room 517d
Against the backdrop of the amendments made by the Board of Directors to the Internal Governance Policy for Annual General Meetings (AGM), which include the following: • Meeting time – To make it easier for larger numbers to participate,theAGMwillbeheldintheeveningat5:30p.m. • Meetingduration –The limit of 3 hours for the AGM has been withdrawn. The rules for speeches will be applied at the AGM. • Membermotions–All motions received will be brought before the AGM. However, in the interest of efficiency, members are still required to submit motions for topics not includedontheagendaatleast15dayspriortothedateof the AGM. Accordingly, members will not be allowed to submit motions during the AGM. • Resolutionfollow-up – The agenda will include an item allowing for the presentation of a report on the followup of previous AGM and Extraordinary General Meeting resolutions. Below is the agenda for the Annual General Meeting on June 11, 2015 at the Palais des congrès de Montréal, in room 517Dat5:30p.m. We invite you to participate in large numbers.
1. OpeningoftheMeetingat5:30p.m 2. Determination of compliance of the notice 3. Ascertainment of quorum
Business submitted for immediate decisions
8. Approval of a resolution adopted by the Board of Directors fixing the amount of the annual dues beginningonApril1,2016(P.C.,section85.1) 9. Election of the auditors for the current fiscal year (P.C., section 104)
4. Adoption of the agenda 5. AdoptionoftheminutesoftheAnnualGeneralMeetings on June 13, 2013 and June 12, 2014. 6. Adoption of the minutes of the Extraordinary General Meeting held on May 6, 2014 7. Activity report of the Board of Directors 7 a) President’s report 7 b) Report on the resolutions of the Annual General Meetings on June 13, 2013 and June 12, 2014, as well as the Extraordinary General Meeting on May 6, 2014.
10. Written motions from OIQ members pursuant to section 4.2.1. of the Internal Governance Policy for an Annual General Meeting 11. Question period 12. Closure of the General Meeting Secretary and Director of Legal Affairs, OIQ
NOTE: CRITERIA FOR THE ADMISSIBILITY OF MOTIONS
Section 4.2.1 of the Policy reads as follows: 4.2.1 To be admissible for the Annual General Meeting, an item or a motion concerning an item that is not on the agenda must meet the following conditions: • TherequestmustbemadeinwritingtotheattentionoftheSecretaryoftheOIQandbereceivedbytherequireddeadline ofatleast15daysbeforethedateofsaidmeeting. • Thefollowingdocumentsmustbeenclosedwiththerequesttoplaceanitemontheproposedagenda: – a statement of the reasons why the item should be discussed at the Annual General Meeting; – a motion, if any, accompanied by whereas clauses explaining the grounds for the motion; This procedure allows the OIQ’s representatives to prepare complete answers.